Annual General Meeting 2024

Suominen's Annual General Meeting will be held on Thursday, April 4, 2024, at 10:00 a.m. (EET) at Messukeskus (Holiday Inn Helsinki – Expo entrance)

Important dates

Publication of Notice to the AGM

 

February 6, 2024

Registration for the AGM and advance voting starts

 

February 13, 2024 at 4 p.m. EET

Annual Report 2023, including company’s financial statements, consolidated financial statements, the report of the Board of Directors and the auditor’s report, as well as the remuneration report and remuneration policy available on this website

 

March 14, 2024 latest

Record date of the AGM

 

March 21, 2024

Registration for the AGM ends and advance voting closes 
(registration instructions for holders of nominee registered shares can be found in the AGM Notice)

 

March 27, 2024 at 4 p.m. EET

For holders of nominee registered shares, deadline for temporary registration in the shareholders’ register maintained by Euroclear Finland Ltd

 

March 28, 2024 at 10 a.m. EET

Annual General Meeting 
Messukeskus (Holiday Inn Helsinki – Expo entrance) 
Reception of persons who have registered for the meeting will commence at 9:00 a.m.

 

April 4, 2024 at 10 a.m. EEST

Record date for payment of dividend

 

April 8, 2024

Dividend payment date

 

April 15, 2024

Minutes of the AGM available on this website

 

April 18, 2024 latest

Registration

Each shareholder who is registered on the record date of the General Meeting on March 21, 2024 in the shareholders' register of the company held by Euroclear Finland Ltd has the right to participate in the Annual General Meeting. A shareholder whose shares are registered on his/her personal Finnish book-entry account is registered in the shareholders' register of the company.

Registration for the General Meeting opens on February 13, 2024, at 4.00 p.m. (EET) and closes on March 27, 2024, at 4.00 p.m. (EET), by which time the registration must be received by the company.

The shareholder may register for the General Meeting:

  • through a link: https://ir1.innovatics.fi/ir/en/suominen/Agm/Registration/2024_1/Accept 
    Electronic registration requires for natural persons the shareholder’s or his/her proxy representative’s, and for legal persons, its representative’s or proxy holder’s strong electronic identification (online banking codes or the Mobile ID).

  • by regular mail to the address Innovatics Oy, General Meeting / Suominen Corporation, Ratamestarinkatu 13 A, 00520 Helsinki, Finland

  • by email to the address agm@innovatics.fi

If a shareholder registers for the General Meeting by regular mail or email to Innovatics Oy, the delivery of the registration and advance voting form or the corresponding information before the end of the registration period shall constitute a registration for the General Meeting provided that the information required for registration set out in the form is provided.

In connection with the registration, the shareholder shall provide the requested information, such as his/her name, date of birth/business identity code and contact information as well as the name of a possible assistant or proxy representative and the date of birth and contact information of the proxy representative. The personal data provided will only be used in connection with the General Meeting and with the processing of any related necessary registrations.

The shareholder, his/her representative or proxy holder must be able to prove his/her identity and/or right of representation at the meeting place if necessary.

Advance voting

A shareholder whose shares are registered on his/her personal Finnish book-entry account, may also vote in advance on the agenda items 7-18 of the General Meeting between February 13, 2024, at 4.00 p.m. and March 27, 2024, at 4.00 p.m. (EET). The advance voting is possible:

a) Through a link: https://ir1.innovatics.fi/ir/en/suominen/Agm/Registration/2024_1/Accept
Logging in to the service is done in the same way as for registration to the meeting.

b) By regular mail or email. A shareholder voting in advance by regular mail or email must deliver a registration and advance voting form which is available on the company’s website www.suominen.fi/agm/, or corresponding information to Innovatics Oy by regular mail to the address Innovatics Oy, General Meeting / Suominen Corporation, Ratamestarinkatu 13 A, 00520 Helsinki, Finland or by email to agm@innovatics.fi. The delivery must be received by March 27, 2024, by 4.00 p.m. (EET).

If a shareholder votes in advance by regular mail or email to Innovatics Oy, the delivery of the registration and advance voting form or the corresponding information before the end of the registration period shall also constitute a registration for the General Meeting provided that the shareholder’s message contains the information required in both the registration section and the advance voting section of the form.

A shareholder who has voted in advance may not use the right to ask questions or to demand a vote in accordance with the Companies Act unless the shareholder participates in the General Meeting at the meeting venue his-/herself or through a proxy representative.

For holders of nominee-registered shares, advance voting is carried out via the account manager. The account manager may cast the advance votes on behalf of the holders of nominee-registered shares during the registration period set for the nominee-registered shares in accordance with the voting instructions provided by the holders of nominee-registered shares.

A proposal subject to advance voting is considered to have been presented without amendments at the General Meeting.

A holder of nominee registered shares has the right to participate in the General Meeting by virtue of the shares on the basis of which he/she would have the right to be registered on the record date of the General Meeting on March 21, 2024, in the shareholders' register maintained by Euroclear Finland Ltd. In addition, the right to participate requires that the shareholder on the basis of such shares has been temporarily registered in the shareholders' register maintained by Euroclear Finland Ltd at the latest by March 28, 2024, by 10.00 a.m. (EET). As regards nominee registered shares this constitutes registration for the General Meeting.

A holder of nominee registered shares is advised to request in good time from his/her custodian bank the necessary instructions regarding the temporary registration in the shareholders' register, the issuing of proxy documents and voting instructions and registration for the General Meeting as well as voting in advance. The account manager of the custodian bank has to register a holder of nominee registered shares, who wants to participate in the Annual General Meeting, temporarily into the shareholders' register of the company at the latest by the date and time mentioned above and where necessary, take care of the advance voting on behalf of the holder of nominee registered shares before the end of the registration period for holders of nominee registered shares.

A shareholder may participate in the General Meeting and exercise his/her rights at the meeting by way of proxy representation. The proxy representative of the shareholder may also vote in advance as described in this notice.

When registering for the General Meeting and possibly voting in advance via the company’s website, the proxy representative must identify him-/herself in the electronic registration service with strong identification, after which he/she can register and, where necessary, vote in advance on behalf of the shareholder he/she represents.

A shareholder’s proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder in the General Meeting. A template for a proxy document is available on the company’s website at www.suominen.fi/agm. If a shareholder participates in the General Meeting by means of several proxy representatives representing the shareholder with shares on different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the General Meeting.

Any proxy documents are requested to be submitted as an attachment in connection with the electronic registration and possible advance voting, or alternatively by regular mail to Innovatics Oy to the address Innovatics Oy, General Meeting / Suominen Corporation, Ratamestarinkatu 13 A, 00520 Helsinki, Finland, or by email to the address agm@innovatics.fi before the end of the registration period. In addition to the delivery of proxy documents, the shareholder or his/her proxy shall ensure the registration for the General Meeting as described above in this notice.

Shareholders that are legal entities may also, as an alternative to traditional proxy authorization documents, use the electronic Suomi.fi authorization service for authorizing their proxy representatives. The representative is mandated in the Suomi.fi service at www.suomi.fi/e-authorizations (using the authorization topic “Representation at the General Meeting”). When registering for the General Meeting in the general meeting service on the company’s website, authorized representatives shall identify themselves with strong electronic authentication, after which the electronic mandate is automatically verified. For more information on the electronic authorizations, see www.suomi.fi/e-authorizations.